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Agricultural infrastructure RFQ template
A supplier-neutral RFQ template for agricultural infrastructure procurement — greenhouses, irrigation, seed processing, packing houses, cold chains and precision-ag systems. Adapt each section to your project scope.
1. Project context
- Owner and legal entity
- Site location and coordinates
- Commercial objective and off-take strategy
- Programme milestones and target commissioning date
- Financing structure (equity, debt, DFI, ECA, grant)
2. Scope of supply
- Package definition and scope splits
- Interfaces with adjacent packages
- Standards and codes to be met (EN, ISO, HACCP, GLOBALG.A.P.)
- Deliverables (design, supply, install, commission, train, warrant)
3. Technical specification
- Performance criteria (yield, uptime, throughput, energy)
- Design conditions (climate, water, energy, labour)
- Material and equipment specification
- Site works and civil interfaces
- Digital and controls specification
4. Evaluation criteria
- Reference projects in comparable context (20%)
- Technical fit to specification (15%)
- Performance guarantees (15%)
- Financial strength and bondability (15%)
- Local execution capacity (10%)
- Commercial terms and warranty (10%)
- Programme credibility (10%)
- ESG & compliance (5%)
5. Commercial terms
- Contract structure (EPC / EPC-M / multi-contract)
- Payment schedule and milestones
- Performance bond and retention
- Warranty envelope and defects liability
- Liquidated damages (delay and performance)
- Change control regime
- Insurance requirements
6. Acceptance tests
- Factory acceptance tests (FAT)
- Site acceptance tests (SAT)
- Performance acceptance test (PAC)
- Provisional and final acceptance certificates
7. Submission requirements
- Company profile and audited accounts
- Reference project sheet
- Compliance matrix against technical spec
- Commercial proposal (unit rates + lump sums)
- Programme and mobilisation plan
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Agricultural Infrastructure RFQ Template
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