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Agricultural infrastructure RFQ template

A supplier-neutral RFQ template for agricultural infrastructure procurement — greenhouses, irrigation, seed processing, packing houses, cold chains and precision-ag systems. Adapt each section to your project scope.

1. Project context

  • Owner and legal entity
  • Site location and coordinates
  • Commercial objective and off-take strategy
  • Programme milestones and target commissioning date
  • Financing structure (equity, debt, DFI, ECA, grant)

2. Scope of supply

  • Package definition and scope splits
  • Interfaces with adjacent packages
  • Standards and codes to be met (EN, ISO, HACCP, GLOBALG.A.P.)
  • Deliverables (design, supply, install, commission, train, warrant)

3. Technical specification

  • Performance criteria (yield, uptime, throughput, energy)
  • Design conditions (climate, water, energy, labour)
  • Material and equipment specification
  • Site works and civil interfaces
  • Digital and controls specification

4. Evaluation criteria

  • Reference projects in comparable context (20%)
  • Technical fit to specification (15%)
  • Performance guarantees (15%)
  • Financial strength and bondability (15%)
  • Local execution capacity (10%)
  • Commercial terms and warranty (10%)
  • Programme credibility (10%)
  • ESG & compliance (5%)

5. Commercial terms

  • Contract structure (EPC / EPC-M / multi-contract)
  • Payment schedule and milestones
  • Performance bond and retention
  • Warranty envelope and defects liability
  • Liquidated damages (delay and performance)
  • Change control regime
  • Insurance requirements

6. Acceptance tests

  • Factory acceptance tests (FAT)
  • Site acceptance tests (SAT)
  • Performance acceptance test (PAC)
  • Provisional and final acceptance certificates

7. Submission requirements

  • Company profile and audited accounts
  • Reference project sheet
  • Compliance matrix against technical spec
  • Commercial proposal (unit rates + lump sums)
  • Programme and mobilisation plan
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Agricultural Infrastructure RFQ Template

Use this template inside a live RFQ with SeedMatchGroup — we route qualified suppliers and financing partners.

Sourced through independent breeding partners worldwide.

Prefilled from: Agricultural Infrastructure RFQ Template. Review each field and adjust before submitting.

The more context you share, the sharper our sourcing shortlist. Our tools rewrite your brief into a clear description for the sourcing team — no data is shared with suppliers.

Commercial procurement details (optional — helps refine RFQ)
Commercial project qualifier

Optional. Helps our sourcing desk prioritise larger commercial projects — every enquiry is accepted regardless.

SeedMatchGroup is not a lender. Financing requests are, with your consent, shared with independent third-party financing providers for evaluation.

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