Free Seed RFQ Template — Copy, Fill and Send
Use this template as-is. It contains every mandatory field a professional seed Request For Quotation needs so qualified suppliers can return directly comparable offers. Copy the block below, fill the highlighted fields and either send it to your shortlist or paste it into the SeedMatchGroup RFQ Builder.
Is this template legally binding?
No. Submitting an RFQ is not a purchase commitment. Supplier quotations are binding for their stated validity period, and the eventual sales contract is what carries legal weight. Yes. Paste it into the RFQ Builder and our sourcing specialist will identify screened independent producers, request offers on your behalf and return a side-by-side comparison — free for buyers.
Paste your brief straight into our RFQ Builder — we identify qualified independent global suppliers on your behalf. Free for buyers.
Open the RFQ Builder1. Buyer details
Company name (or 'confidential — represented by SeedMatchGroup'), country of registration, primary contact channel, and whether the buyer wishes to remain anonymous until short-list stage.
2. Crop and variety specification
Crop, variety class (F1 hybrid / OP / heirloom / organic), maturity group, plant habit, fruit / seed profile, and every disease-resistance code required (HR / IR).
3. Volume and units
State volume in the industry-standard unit for the crop: kilograms for row crops and forage; units of 1,000 seeds for vegetable hybrids; metric tonnes for oil crops and maize.
4. Region and growing conditions
Target country, region, altitude, climate zone, and whether the crop is open-field, screen-house or fully-controlled greenhouse.
5. Certifications and standards
ISTA orange, phytosanitary, ToBRFV-tested (tomato / pepper), EU organic, USDA-NOP organic, GMO-free / non-GMO IP declaration, JAS, treatment declaration.
6. Packaging
Foil pouches, laminated sachets, vacuum packs, woven-poly bags. State pack size and labelling language required (English / Spanish / Arabic / Portuguese / French / Chinese).
7. Incoterms and destination
FCA origin / FOB port / CIF destination / CIP airport / DAP / DDP — plus the exact destination port or airport.
8. Delivery window
Earliest and latest acceptable arrival dates. Include the planting window so suppliers understand why the deadline matters.
9. Payment terms
Letter of Credit at sight, TT with 30% deposit / 70% against copy BL, CAD, open account, supplier credit 30/60/90 days, factoring, or third-party trade finance.
10. Documentation package
Phytosanitary certificate, ISTA orange, certificate of origin, GMO-free declaration, treatment declaration, commercial invoice, packing list, BL.
11. Validity, confidentiality and next steps
State the deadline for offers, the required offer validity period (typically 30 days), a confidentiality clause and a short description of how the shortlist decision will be taken.
Frequently asked questions
Ready to send a real RFQ?
Our sourcing specialist identifies qualified independent seed producers across Africa, MENA, Europe, Asia and the Americas, requests offers on your behalf and returns a side-by-side comparison. Private by default, free for buyers.
Start your RFQ